Systems Archives - Page 6 of 7 - Getting it Together

Organizing Your Inbox: 15 Minutes to Freedom

How do you feel when you look at your email inbox?

Are you overwhelmed by the number of emails you receive every day?

Do you wish you could tame your inbox?

Become a pro at organizing your inbox?

Would you like to be more productive?

I use to pride myself on getting my inbox to zero by the end of each day. As time went on and life got busier, I began to feel comfortable with having 20 unread emails still in my inbox. Then it went up to 40. After writing this article I am committed to getting it back down to zero.

Every day I get calls or requests for organizing emails. I think many of you, like me, have a love/hate relationship with our inbox. What was life like before email? It is so hard to remember. Email can be a real time buster however, it can also be a real time saver if used properly.

I think of how I used to “snail” mail my newsletters and now with a click of a button I can send out thousands. Since the computer is here to stay why not try these-

Simple tips on organizing your inbox

Please let me know how you do with these tips on organizing your inbox. Write your comments in the box below.

Tip#1 Exercise control. This is a tough one for me. I am so use to checking emails first thing in the morning. The more I learn about productivity the more I can see how this is a BIG time buster. Do you catch yourself checking emails and then wondering off to social media or the internet? Before you know it an hour or 2 has gone by. To be the most productive, check emails 2-3 times per day at most unless your job requires otherwise. I am committed to doing this. Please join me. Most importantly turn off email notifications!

Tip#2 Unsubscribe. Take a close look at all the newsletters you subscribe to. Are they of importance in your life right now? For example, you might have subscribed to “child care” newsletters when your children were first born. Now that they are older, is that information relevant? When your organizing your inbox set up a “to read” folder for all other newsletters you enjoy and find helpful. Immediately move them from your inbox to your folder. Or you can set up a RRS feed in Google Reader. Put a filter to go straight “to read”. Once a week or on your lunch break go through the folder. If you find your “to read” folder gets overloaded then it is time to reassess.

Tip#3 Action Folder. Create an action folder. Store all emails that you need to take action on. These are not important or urgent emails. Take 15 minutes a day and deal with each email one by one. Can you delegate any of the “actions” or can you delete them?

Tip#4 Important Folder. Pick the top 10-15 most important emails and move them to this folder. Deal with these right away. Because they are in this folder you will not get side tracked. Once you have dealt with those 10- 15 then move another 10-15 over and deal with those.

Tip#5 New Policy. Every new email that comes in will follow this new policy of being filed. Say goodbye to inbox overflow and hello to 15 minutes of freedom. Let people know you will only be checking emails 2 – 3 times per day and that you will get back to them in a timely manner unless your job/personal life requires different. Ask friends and family to take you off their “joke” list. Yes it is fun to get them and funny to read however it is not productive and again it is so easy to get sidetracked. If you absolutely love getting jokes then set up a folder for them. Read them at the end of the day or on weekends.

80% of what we file never gets looked at again!!

Try to keep your outgoing emails short and to the point. One subject per email. Be mindful to change the subject line if you have changed subjects in a reply. I like to give as much information in the subject line as I can. For example: “Birthday Party for Sue on Friday night 7 pm-please confirm.” This is so helpful for filing purposes and quick references. When necessary pick up the phone. Things can get lost in email translation.

Are you still feeling overwhelmed by the sheer volume of emails? Pick up the phone and get your FREE consultation.

I will support you in moving forward with organizing your inbox

We will discuss strategies that will be best for you and your inbox situation. You will be so much more productive and stress free.

.

By Rowena List|2020-06-07T20:52:46+00:00July 9th, 2012|Organizer, Time Management|0 Comments

Moving Checklist

How many people love to move? I have yet to meet anyone who gets excited about moving.

The key to a stress free, successful move is “ORGANIZATION” and good labeling!

The other key to a successful, stress free move is proper planning. Give yourself enough time to do all the tasks. Do not leave things to the last moment. Be ruthless with your sorting, purging and donating.

Follow this moving day checklist and be the envy of everyone who has every moved.

4-6 weeks before moving day

1. Start collecting boxes and packing paper. Your local produce store will have beautiful apple boxes. Having all the same size boxes makes for better packing. If you would like to use “green” boxes be sure to check out http://www.frogbox.com.

2. Go around your house with post it notes. Label all large items that WILL NOT be going with you. Be ruthless. Consider having a moving sale, use a consignment store, Craigslist, or donation. (I can help you with this is you do not feel comfortable doing it yourself.)

3. Start purging your clothes closets and storage areas.

4. Begin the process of contacting “People to Notify”:

Electricity and gas
Water and milk delivery
Telephone and internet
Cable TV
Home and auto insurance
Drivers License and Passport (change of address)
Newspaper and magazine subscription
Doctors and Dentist (get referral in new neighdorhood)
Banks and credit cards
Post office (change of address) www.canadapost.com

5. Decide if you will pack/move yourself or if you are going to hire professionals. (I work with some very reputable movers.) Only use well known movers who will come to your home and give you a quote.

6. Start really downsizing your deep freeze. The goal would be to have it empty by move day. If your move is local, your frozen food can be packed in a cooler. If your move is long distance, you will need to make arrangements for any frozen food left. This is a great way to get to know your neighbors!

3 weeks before moving day

1. Pair down your pantry. Use up canned goods and dried goods. Toss out all outdated spices, baking supplies, stale cereal, etc.

2. Cleaning supplies, flammables, and aerosols cannot be moved by professional movers. Use these up until move day and then leave behind for the new tenants.

3. Decide what you would like to do with any or all plants. Indoor and outdoor ones. Will you be moving them or donating them?

4. Dismantle gym equipment, patio furniture, trampolines and large power tools.

5. Do any of your appliances need services? Now is the time to do it.

6. Pack (unless you have hired professionals) all items you do not need. Seasonal clothing, most of the kid’s toys, seasonal cookware/platters, books, CD’s, sporting equipment, etc.

2 weeks before moving day

1. Pack a suitcase for each family member. Include a towel, toilet paper, hand soap, special medications, toiletries, fresh set of sheets, toys/books and a few clothes. Just enough stuff to get your through the first 2 or 3 days in your new place. This saves on opening boxes and trying to find the favorite toy or pillow.

2. Arrange transfers of any school records.

3. Check to make sure your insurance covers you while moving.

4. Return library books, pop/beer bottles and any borrowed items.

5. Pack as much of the house as you can. When we moved I had 2 special boxes. One had the plastic cups, plates, etc. and the other had the champagne and non-perishable snacks. As soon as we got our keys I set up a little celebration area.

6. Make any travel arrangements.

7. Accept all help. Do your friends want to cook for you? Do they want to help pack? Say “yes please” and “thank-you”.

8. Be sure to do some self care. You do not want to strain your back. This is an important time to keep up your yoga, walking and hot relaxing baths.

1 week before moving day

1. Take down drapes, and blinds.

2. Dismantle TV, desks, and any other furniture you do not need this week.

3. Make sure all the laundry is done. Do you have any dry cleaning to pick up?

4. Make arrangements for any pets. Keep their food close at hand along with leash and blanket.

5. Pack everything except for the bare necessities.

6. Use up all the food in your fridge (as much as you can).

7. Do you need to do a run to the dump or will your local garbage pick-up do?

One day before

1. Make arrangements for your kids to be at a play date/sleep over. This will help lower the stress level. It is also safer for little kids to not be under foot.

2. Do all last minute cleaning.

3. Defrost freezer and wipe down inside of fridge.

4. Put the self clean on your oven.

5. Unhook your computers, radios, coffee maker, phones, etc.

6. Go out for dinner to a friends, family or local café.

7. Check the house for any last items that need to be packed. Hopefully there is nothing left.

8. Say goodbye to your neighbors.

Moving Day

1. Load the truck or get your professional movers to do it for you.

2. Have cold drinks and snacks on hand.

3. Load your car with what you can. Use a cooler for any last minute items from the fridge.

4. Leave the keys and your contact information with your landlord or Realtor. Your contact info is handy if there is any mail that does not get redirected. It is also handy if the new tenants/owners have any questions about your house/condo.

5. Collect your kids and pets.

6. Prepare for a new start. I trust it is a happy, joyful experience.

Are you feeling overwhelmed by the thought of packing, moving or unpacking?

Please allow me to support you in this process. Have you taken advantage of my FREE 30 minute phone consultation? If not, than contact me today. We will discuss a plan of action to help you have a stress free, ORGANIZED move.

By Rowena List|2020-06-07T20:52:46+00:00June 22nd, 2012|Home Organization, Organizer, Organizing to Move|2 Comments

How to organize a coat closet by Rowena List Professional Organizer and Speaker

When was the last time you organized your coat closet? When the season changed? Four seasons ago? When you moved in? Not sure how to organize a coat closet?

Has your closet become a dumping ground for more than coats? When doing my hands on organizing I find some of the most interesting things in the hall coat closet. After you learn how to organize a coat closet I would love to hear what your best find is. I’m guessing you’ve got something interesting hiding in there too! image via M I T C H Ǝ L L

Please take a moment to watch this short video on how to organize a coat closet.

These quick and easy tips can be done in 15 minutes or less.Why not set the timer and go for it.

I get asked to help organize a lot of coat closets. It is a favorite spot for dust bunnies not to mention old, non fitting coats,boots,hats and mittens.

Be sure to donate any items that are no longer serving you or your family members.Feeling stuck? I’ll come and help you. All you have to do is ASK and book me.

I’ll show you in no time flat how to organize a coat closet.

What is the most interesting thing you have found in your coat closet? Please leave your comment below in the comment box.

If you like this video, click the “like” button and then share it with your friends. And if you’re not in the “Getting it Together” community, head on over to gettingittogether.ca and get on the list. You’ll get instant access to a free ebook that outlines a simple 10-day plan for organizing 10 different areas of your home in 15 minutes or less.

By Rowena List|2020-06-07T20:52:48+00:00May 15th, 2012|Home Organization, Organizer, Organizing to Move, Self Care Organization, Time Management|0 Comments

Storage Locker Auction Part 1 by Rowena List Professional Organizer and Speaker

Have you seen that TV show called “Storage Wars?

It features a storage locker auction.

Have you ever been to a storage locker auction?

I had the opportunity of attending a storage locker auction.

It was so interesting to watch the people as they pulled out their flashlights and sniffed around the lockers. What where they looking for? A valuable treasure or two. A storage locker auction brings out people looking to find that one in a million valuable forgotten item.

Check out this video for some of the top secrets on how to organize a storage locker.

There is a time and place for storage lockers.

Do you have one?

How long have you had it?

I helped a client downsize her storage locker. We came across a 20 pound bag of rice that had been in there for over 5 years. Good thing there were no mice with it! What do you have in your storage locker?

Are you needing help with your storage locker? Please contact me for a FREE phone consultation. We will discuss your needs and how to move forward.

If you like this video, click the “like” button and then share it with your friends. And if you’re not in the “Getting it Together” community, head on over to gettingittogether.ca and get on the list. You’ll get instant access to a free ebook that outlines a simple 10-day plan for organizing 10 different areas of your home in 15 minutes or less.

By Rowena List|2020-06-07T20:52:48+00:00April 24th, 2012|Home Organization, Organizer, Organizing to Move|0 Comments

Getting Your Socks Organized and Together

Do you have a basket of unmatched, single socks?

Do you wonder where those single socks get to?

Would you like to never again have an odd sock drawer?

Do you dream of having socks organized and together?

As a professional organizer I support people with hands on organizing. Every home I work in has a box, drawer or basket of unmatched socks. Why is that? How does this happen the world over? Where are all those lost socks?

Once a week for well over 15 years I hear an “unblemished record” coming from the living room. This triumph happens without fail. This claim to fame comes from my partner who is responsible for doing the laundry. His unblemished record is that we have never had a pair of socks that don’t match up and we have never “lost” a sock. No spare socks, no missing socks just paired up socks.

Mark is not a professional organizer we just have a system which I will share with you right now.

The 5-step system for saying goodbye to a pile of unmatched socks:

Step #1: Limit the number of socks you own. Ask yourself how many pairs of socks do you or your family members need? How many do you wear? Toss the ones with holes. Give away the ones you do not like or wear. Match up all remainder.

Step #2: In the future buy several pairs of the same socks. For example 6 pairs of white socks and 6 pairs of black.

Step #3: Pin each pair of socks together before washing them or make sure you put a matched pair in the washer. You might think all the socks are in the laundry hamper however some socks do not even make it to the hamper. One could be hiding under the bed or in a sports bag.

Step #4: When you are folding your dry clothes check the corners of fitted sheets. This is the best hiding spot for single socks (that is if you did not pin your socks together). Another great hiding spot is down the outside of the washer or dryer.

Step #5: Every so often go through your odd sock box, drawer or basket and match up any pairs. Toss the rest or use them as a hand held dust cloth.

Are you feeling a bit lost on where to start or need to get your whole bedroom organized (not just the socks)? With spring here, now is the perfect time. If you live in the Vancouver area, contact me today for a 30-minute complimentary no-obligation phone consultation.

During this consultation we will discuss your biggest organizing challenge, what is frustrating you most, and changes you can make to ensure you can enjoy the upcoming summer months with ease, and of course have plenty of time and energy to enjoy them! Then we will discuss organizing packages and pricing. If we are good fit for one another, we can schedule your first personalized in-home organizing session.

By Rowena List|2020-06-07T20:52:49+00:00April 16th, 2012|Home Organization, Organizer, Organizing to Move, Self Care Organization|0 Comments

Getting It Together FAQ’s – Part 2

Thank you for all of your questions. You know I love hearing from you. The interesting thing is that most people share very similar questions and concerns when it comes to clearing the clutter and getting organized.

Please keep those questions coming. Together we can help each other.

Q- What should I do with those plastic bags that a set of sheets comes in? I hate to toss them because they have the zipper closure and look so handy.

A- You are right! They can be handy. I have used those bags to store my good round baking tins. I find by putting them in the bag they do not get scratched. They are easy to see and store. I have also used those bags with my clients. We put all electrical cords in one. Again easy to see.

I don’t know about you but I have NEVER been able to get the set of sheets back in those bags. Have you?

Q- How can I tell my friends and family to stop buying me presents? I just do not need anything and I am trying to downsize.

A- Most grownups do not “need” anything. We are all so blessed. Many years ago I sent a letter to all my friends explaining that I was no long going to give gifts. Instead I wanted to make memories with them. They were all so happy to get this letter because they never knew what to buy me or their other friends. Now we get together for lunch, a movie, or have our nails done. Anything that is memory making and consumable. Be the first to start a trend. Think consumable!

Q- How many sets of towels should I have?

A- This depends on the number of people in the house. I would recommend 2- 3 bath towels per person, 1-2 hand towels per person and 5-7 face cloths per person. Most homes have a washer these days. If you go to the laundromat then you might want a couple of extras. Use one bath towel per person per week. It is better for the environment and laundry bill. Use one face cloth per person per day. The common used hand towel can be changed every few days.

I can never figure out how the hand towel can get so dirty when we are drying our clean hands! I keep a few “older” towels on hand for when we are heading off to the pool or beach.

Q- What can I do with all the recycling my local garbage company does not pick up?

A- Do you live in the Metro Vancouver Area? If so, you know your local company only picks up plastic, tins, glass and paper. Here are a couple of options. Call BC Recycling Hotline 604-RECYCLE (604-294-7972) or take your items to a local recycling depot. There is one in Burnaby at 4800 Still Creek Ave or once a month you can go to Britannia Center in Vancouver. Check out their site at http://www.pacificmobiledepots.com/Mobile-Depot-Info-Rates.html

Treat yourself to a nice coffee after.

Q- How can I tell if I am disorganized?

A- The rule is if you cannot find what you are looking for in 20 seconds or less you are considered disorganized. This might sound harsh. What it means is that if your keys are on the hook you’ll find them right away. If they are not then you might go searching. If your eye glasses are always put away in the same spot you will be able to find them. If they are not, it might take you longer than 20 seconds to find them.

What is your burning question? What is your biggest organizing obstacle? Inquiring minds want to know. Please leave a comment below or contact me at www.gettingittogether.ca for a FREE 30 minute phone consultation. We will discuss your burning question and how you can move forward with clearing the clutter.

By Rowena List|2020-06-07T20:52:49+00:00April 2nd, 2012|Home Organization, Organizer, Organizing to Move, Self Care Organization, Tax Organization, Time Management, Travel Organization|2 Comments

How to Increase Productivity: 5 Proven EffectiveTime Management Tips

You can have more time AND get more done! How is this possible?

Below, I am going to share with you 5 simple and proven effective time management tips and you will watch your productivity soar.

The more organized you are the more time you will have.

“If you don’t take the time, time will take you.” Make time to plan.

Please watch this quick video on how to increase productivity.

Tip #1: Create a ‘to-do’ list with your six most important items.

Many years ago when I first started off in business I learned this tip. Each night before going to bed write out the six most important things you want to do the next day. The experts say that six items on a list are not so overwhelming. Any more than that and a person might become paralyzed by the magnitude of tasks. I like to have a list for work related tasks and one for personal.

Make item number one your least favorite thing to do. Get it over with right away. For example it might be to call the leads you got from the latest trade show you did. If you do not get all your most important things done in one day then transfer them over to the next day. You might have overestimated your time.

Tip #2: Focus your time.

Take 4 or 5 colour markers and block off time in your datebook/family calendar or computer for work, personal, family,and spiritual. Do this at the beginning of each month. I block off all the times I want to work in green. Family time is in pink etc.

When a client calls to book an appointment I look for any green spots that are still open. When a family member calls for a dinner date I look at any pink spots that are free. When you see all the coloured squares at a glance you can see how balanced your life is. Do you have too many green squares and not enough pink?

Tip #3: Take 15.

End each work day by taking 15 minutes to clear your desk off and prepare for the next day. Take 15 minutes at the end of the night to prepare your kitchen for the next morning. These 15 minutes will save you hours in the long run. There is nothing worse than walking into your office and finding a pile of papers left from the day before. Or walking into your kitchen and finding all the dinner dishes from the night before.

Tip #4: Time Busters.

Be mindful of any time busters. Do you use a timer when going on the computer? Have you thought to yourself, “I’ll just quickly check emails” and 2 hours later you are still sitting there? Do you get interrupted? Do you answer your phone when you are in the middle of a meeting or high priority project? These can be some common time busters. Stay focused on each task and you’ll be amazed at how much more time you have.

Tip #5: Relinquish control.

The need to do it all. Delegate with confidence. Trust that the job will get done. Look at all the things you do in a day. Delegate what you can. For example your kids can make the beds. They might not look the way you would do it but they are made. Is there a person at your workplace that can help you with some tasks?

Still feeling like time is running away from you?

I would love to share with you my weekly plan sheet and help you with effective time management tips.

You and your family will love how simple and easy it is to use. . We will discuss your time busters and how to move forward without them. You will feel more in control of your time. Contact me TODAY for your FREE 20 minute session. https://www.gettingittogether.ca

By Rowena List|2020-06-07T20:52:49+00:00March 1st, 2012|Home Organization, Organizer, Self Care Organization, Time Management|0 Comments

Top 5 tips to getting and staying organized

Do you wish you were more organized?

Do you wish you could get organized on your own?

Have you ever wondered why you cannot get organized on your own?

Well some people have the natural talent of getting and staying organized and some people do not have that natural talent.

The great news is that you can learn the skills it takes to get and stay organized. It might mean working with a professional organizer for a period of time. Below I am going to share with you the top 5 tips to getting and staying organized.

What area of your home is bugging you the most? Start with this area to de-clutter, purge and sort. Take 15 minutes and use these tips below to finally get organized and keep it that way!

Tip #1: Purpose. Pick up one item and ask yourself this question ”what is the purpose of keeping this?” If it is a teapot and you make and drink tea everyday then you know the purpose of keeping it.

If for example it is a T-shirt from high school all torn and the wrong size then what is the purpose of keeping it? I know what you are saying “well I loved high school, I had so much fun in high school…” Keep the memory and toss the T. (Take a photo of you wearing the T- shirt if you really must).

Tip #2: Value. What is the value of keeping that particular item? Storage lockers are one of the fastest growing businesses in North America.

Do you have items in a storage locker?

Are the items taking on any value by being in there? Most people do not even know what is in their lockers. Yet they continue to pay the monthly bill.

Maybe it is time to sort through these items and ask yourself “what is the purpose and value of keeping them.” Once your locker is empty you could put that extra money towards a trip or home renovations.

Tip #3: Ruthless. It is so important to be ruthless while clearing the clutter and getting organized.

This is where lots of people get stuck, because everything you touch has a story attached to it. You have emotional attachment to your things. As a Professional Organizer I do not have the same attachment to your things. I have an attachment to the outcome. This is why I can support you in moving forward.

I know how much better you will feel once your home is organized. I know how much more time you will have. You’ll have less stress too!

Tip #4: Stop. This is where a new habit will be formed. You will need to stop bringing items into your home. Don’t buy items unless you really need them. Don’t buy because it is on sale. Or because you think you might need it “one day”.

Ask family and friends to please stop buying you things unless it is something you really need and will use. The best gifts are consumable. Fancy teas, coffee, candles, spa packages, dinner gift certificates and so on. I made a deal with all of my friends and family members. We create memories together instead of buying things. It sure makes the Holiday season a lot less stressful.

Tip #5: Faith. Have faith in yourself. Have faith knowing that the things you need will always be around you when you need them. Have faith that if you pass something on you will not need it “someday”. Someday is not a day of the week.

It is so disempowering to think that you might need it, “what if I need it, maybe I will need it.” When you are clear on your future direction you will not want to live in the past.

Getting and staying organized takes time. The first time you start you might not be as ruthless as the second and third time. Remember, it took many years to get disorganized. It will not get organized overnight. It is like peeling back the layers of an onion. Each time you de-clutter you peel back another layer.

Please let me know how these tips worked for you below!

By Rowena List|2020-06-07T20:52:50+00:00November 28th, 2011|Organizer|2 Comments

Helpful moving tips – part 1

How would you like some helpful moving tips?

Are you one of these people who likes to move? OK, I need to meet you because I have yet to meet anyone who loves to move. I moved after 22 years in the same place. I actually did not mind moving…………but that was because I was organized! You knew that was coming.

Why not check out this short video on helpful moving tips.

I’ll bet you will really like these tips and will use one or 2 of them on your next move.

If you are still not getting excited about packing and moving I can come to the rescue.

Call today for a FREE phone consultation. We will discuss your move, packing and downsizing. I even work with some excellent moving companies. You could go away and have your new place all put back together. Now that is stress free moving.

If you like this video, click the “like” button and then share it with your friends. And if you’re not in the “Getting it Together” community, head on over to gettingittogether.ca and get on the list. You’ll get instant access to a free ebook that outlines a simple 10-day plan for organizing 10 different areas of your homein 15 minutes or less.

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By donnap|2020-06-07T20:52:52+00:00July 8th, 2010|Home Organization, Organizer|0 Comments

Under the Kitchen Sink

Under the Kitchen Sink

You might think you have everything including the kitchen sink in your home both literally and figuratively.

So whether it is the top of your sink or under the kitchen sink, Getting It Together will provide you with 5 Top Tips to get it organized and stay that way.

#1. Make sure your kitchen sink is clean and shiny before going to bed. There is nothing worse than waking up in the morning and facing a sink filled with dirty dishes. This will put you behind for your new day. It will take less than 15 minutes right after dinner to do this task.

#2 Have a container by your sink for all of your cloths, brushes and soap. It looks messy if they are just hanging around by the side of the sink.

Better yet put them under the kitchen sink if you have room…which you will have by the time you have finished organizing under there!

#3 Getting It Together under the sink is a 15 minute task. Pull everything out onto the kitchen floor. Make sure your children are out of the room.

#4 Give it a good scrub under the sink. Check for any leaks or rusty pipes. Be sure to call your plumber if you find any.

#5 Get a container for all of your cleaning supplies. Put back only the ones that you use, like, and have enough product in them to make it worth your while. Toss the rest. Have another container for your rags and one for any miscellaneous items. Set up a good system for your garbage and recycling. Keep it small and compact so you can empty it often. This really cuts down on any odors in the kitchen.

If you have small children at home you may choose to put your cleaning supplies up in a higher cupboard. If this is not possible then be sure to use a safety lock on the cleaning supplies cupboard door.

For more detailed information or to book Rowena please contact https://www.gettingittogether.ca/

Have you taken advantage of your FREE session yet?
20 minutes to clearing the clutter freedom is waiting for you. It is a phone call away.

By donnap|2010-05-26T11:09:48+00:00May 26th, 2010|Home Organization, Organizer|0 Comments